Bookkeeper : AP - Payroll - Job Costing

Company: Caracas Construction Corporation
Location: Ludlow
Posted on: May 22, 2023

Job Description:

Bookkeeper : A. P. / Payroll / Job CostingResponsibilities:Accounts payable processing of invoices, prepare vendor check-run processing activities, mail checks, assist with subcontractor administration and purchase order payment processing procedures, monitor/maintain insurance certificates for subcontractors, ensure all invoices have proper approval and supporting documentation, match vendor invoices with delivery slips and purchase orders utilizing company's ERP computer and data base management system, verify quantities, prices, and vouchering for data entry into a job cost system, research vendor statements, phone calls, identify discrepancies, and assist with credit card charge research.Accounts receivable processing: receive and process payments, preparation of deposits, and prepare contract billing and AIA invoices.Equipment maintenance cost reporting and handling vehicle registrations.General Ledger maintenance.Oversight of job cost reporting and various management reports as needed.Assemble financial data to all external agencies and corporations as required to all levels of bonding, insurance, financing and pre-qualifications.Manage multiple projects simultaneously, maintain a highly organized work area, meet critical deadlines, prioritize daily activities, attention to detail, work well under pressure and multitask.Strong work ethic, effective written and verbal business communication skills.Ability to work hands on and independently, as well as part of the accounts payable/purchasing/estimating/project management team.Responsible for answering phones, filing, record storage, data entry, perform other clerical administrative support duties as requested and special projects as needed.Other such duties and responsibilities (Clerical, Estimating and Project Management) as assigned by the Company from time to time to meet the ongoing needs of the organization.Part time employment.Perform clerical tasks for multiple sister entities: real estate brokerage, rental property management and land development.Ability to maintain confidentiality of financial information.Ability to work overtime as required to complete time-sensitive tasks.Required Qualifications:Bachelor's Degree in Accounting (Preferred) or 5 years equivalent prior work experience in construction bookkeeping, accounting or equivalent combination of technical training and/or experience in similar industry firm.Strong computer skills, willingness to learn and utilize A-Systems JobView Construction Accounting software and B2W software.Attention to detail, high level of accuracy, strong analytical capability, follow-through, excellent organizational skills, ability to prioritize daily activities, work independently, problem solve and manage time, produce high quality work, show quality in everything you do.Ability to work in a fast-paced high volume departmentPositive attitude and with the ability to communicate effectively both in writing and orally.Ability to act with discretion, judgment confidentiality and adjust quickly to changing priorities.Proficient with all Microsoft Office related products, specifically Excel.Experience with estimating software a plus.Must possess a valid unrestricted Driver's License.Necessary Attributes:Must possess the ability to adapt to different personalities, management styles and team compositions.Strong analytical and problem-solving ability, calculate mathematical extensions, and the capacity to interpret data and make recommendations.Compensation : Will be based on qualifications.Part Time (With possibility of more hours)

Keywords: Caracas Construction Corporation, Springfield , Bookkeeper : AP - Payroll - Job Costing, Accounting, Auditing , Ludlow, Massachusetts