Bookkeeper : AP - Payroll - Job Costing
Company: Caracas Construction Corporation
Location: Ludlow
Posted on: May 22, 2023
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Job Description:
Bookkeeper : A. P. / Payroll / Job
CostingResponsibilities:Accounts payable processing of invoices,
prepare vendor check-run processing activities, mail checks, assist
with subcontractor administration and purchase order payment
processing procedures, monitor/maintain insurance certificates for
subcontractors, ensure all invoices have proper approval and
supporting documentation, match vendor invoices with delivery slips
and purchase orders utilizing company's ERP computer and data base
management system, verify quantities, prices, and vouchering for
data entry into a job cost system, research vendor statements,
phone calls, identify discrepancies, and assist with credit card
charge research.Accounts receivable processing: receive and process
payments, preparation of deposits, and prepare contract billing and
AIA invoices.Equipment maintenance cost reporting and handling
vehicle registrations.General Ledger maintenance.Oversight of job
cost reporting and various management reports as needed.Assemble
financial data to all external agencies and corporations as
required to all levels of bonding, insurance, financing and
pre-qualifications.Manage multiple projects simultaneously,
maintain a highly organized work area, meet critical deadlines,
prioritize daily activities, attention to detail, work well under
pressure and multitask.Strong work ethic, effective written and
verbal business communication skills.Ability to work hands on and
independently, as well as part of the accounts
payable/purchasing/estimating/project management team.Responsible
for answering phones, filing, record storage, data entry, perform
other clerical administrative support duties as requested and
special projects as needed.Other such duties and responsibilities
(Clerical, Estimating and Project Management) as assigned by the
Company from time to time to meet the ongoing needs of the
organization.Part time employment.Perform clerical tasks for
multiple sister entities: real estate brokerage, rental property
management and land development.Ability to maintain confidentiality
of financial information.Ability to work overtime as required to
complete time-sensitive tasks.Required Qualifications:Bachelor's
Degree in Accounting (Preferred) or 5 years equivalent prior work
experience in construction bookkeeping, accounting or equivalent
combination of technical training and/or experience in similar
industry firm.Strong computer skills, willingness to learn and
utilize A-Systems JobView Construction Accounting software and B2W
software.Attention to detail, high level of accuracy, strong
analytical capability, follow-through, excellent organizational
skills, ability to prioritize daily activities, work independently,
problem solve and manage time, produce high quality work, show
quality in everything you do.Ability to work in a fast-paced high
volume departmentPositive attitude and with the ability to
communicate effectively both in writing and orally.Ability to act
with discretion, judgment confidentiality and adjust quickly to
changing priorities.Proficient with all Microsoft Office related
products, specifically Excel.Experience with estimating software a
plus.Must possess a valid unrestricted Driver's License.Necessary
Attributes:Must possess the ability to adapt to different
personalities, management styles and team compositions.Strong
analytical and problem-solving ability, calculate mathematical
extensions, and the capacity to interpret data and make
recommendations.Compensation : Will be based on qualifications.Part
Time (With possibility of more hours)
Keywords: Caracas Construction Corporation, Springfield , Bookkeeper : AP - Payroll - Job Costing, Accounting, Auditing , Ludlow, Massachusetts
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