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HIM Administrative Coordinator

Company: Miravista Behavioral Health Center
Location: Holyoke
Posted on: November 17, 2021

Job Description:

MiraVista Behavioral Health Center is seeking health care professionals who inspire.MiraVista, a new Behavioral Health Hospital opened its doors in Western Massachusetts for individuals in need of psychiatric, emotional, and substance use treatments in May 2021!As a founding member at MiraVista, you will have a once-in-a-lifetime opportunity to be a part of developing a team to deliver the quality care that originally brought you into the healthcare profession.Responsibilities:Performs daily operations of the department and departmental-related projects/processes to include, but not necessarily limited to record completion, Master Patient Index (MPI) maintenance, disclosure management of patient information, chart auditing, Medical Staff Office functions.

  • Identifies, researches and corrects data integrity issues within the Master Patient Index (MPI). Communicates MPI data integrity issues to all impacted areas.
  • Scans/indexes documents accurately and in a timely manner.
  • Analyzes medical records for deficiencies, flagging deficiencies in CareVue for clinician completion.
  • Analyzes medical record entries for completeness, timeliness, and accuracy according to department procedure; assures key MR analysis functions are performed on each record and that any previous deficiencies in current charts are identified and noted in CareVue. Audits accuracy of electronic entry and facilities resolution of any discrepancies.
  • Monitors delinquent records and notifies clinicians with incomplete/delinquent medical records according to department policy.
  • Serves as a liaison to physicians and other medical support staff to facilitate complete, timely, and accurate health information.
  • Monitors the EMR to ensure user access is appropriate.
  • Processes all ROI requests in accordance with federal and state requirements and according to MVBHC policy and procedures.
  • Receives subpoenas and assesses the subpoena's contents for appropriateness including an indication of patient's awareness of the request for the records. A requests court order or motion to quash when appropriate. Professionally interacts with attorneys, judges, and court clerks to accommodate the needs of the litigation without violating the patient's rights.
  • Provides outstanding customer service to all (patients, employees, clinical staff, etc.) who present in person or call querying about their requests for patient records. Explains clearly and in a customer-friendly approach the policies of MVBHC and state and federal government regulations.
  • Working with all appropriate areas responds to patient/patient representative requests for Accounting of Disclosure following MVBHC policy.
  • Responds to patients requesting amendment of their records. Explains to patients how their records may be amended and provide amendment request form to the patient.
  • Performs closed record review per TJC requirements.
  • Stays abreast of and applies knowledge of all applicable federal and state laws and regulations and accreditation standards.Minimum Qualifications:Education and Experience:
    • High School Diploma or Equivalent
    • 2 years post-high school preferred; at least 5 years experience in a health care settingSkills:
      • Strong computer skills to include MS Office tools (Word, Excel, PowerPoint, and Outlook); Extensive use of computer and office equipment including fax, copy machines, scanners.
      • Technical skills to work with detailed systems, computer applications, and intradepartmental units
      • Knowledge of JCAHO requirements and federal and state guidelines applicable to health record completeness and patient privacy.
      • Knowledge of health information systems and data management
      • Knowledge of health record content and sequence.
      • Strong analytical and communications skills; detail-oriented.
      • Ability to use judgment in carrying out all phases of the work.
      • Ability to maintain confidentiality with regard to all phases of the work.
      • Ability to process work within presented deadlines and time frames.
      • Ability to manage multiple projects and large amounts of data.
      • Ability to work independently as well as a team player.
      • Demonstrated interpersonal and communications skills to ensure effective outcomes in dealing with patients, the medical staff, and other hospital employees. About MiraVistaMiraVista Behavioral Health Center is an innovative 84-bed inpatient hospital.MiraVista's mission is to provide compassionate, effective, sustainable care for those suffering from psychiatric distress and co-occurring substance abuse.The MiraVista approach empowers you to shift from simply having a job in your chosen career field to making a meaningful difference in the lives of others.We seek innovative, energetic people who work well in teams and who are driven to help patients and families in a time of need. We offer comprehensive benefits including:
        • Medical
        • Dental
        • Vision
        • 401K
        • Employer-paid STD, LTD, and LifeWe are an elite team of psychiatric professionals that believe:
          • We must always champion our patients.
          • We work as part of a collaborative, empowered team in a non-judgmental environment.
          • We have a voice that is welcomed, encouraged, and respected.
          • We do what needs to be done to support one another.Is this the type of professional life you want to be part of with patients and their families? Apply now!MiraVista Behavioral Health Center is an Affirmative Action / Equal Opportunity Employer

Keywords: Miravista Behavioral Health Center, Springfield , HIM Administrative Coordinator, Administration, Clerical , Holyoke, Massachusetts

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