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Administrative Specialist (Temporary)

Company: Commonwealth Care Alliance
Location: Springfield
Posted on: January 11, 2022

Job Description:

  • Manage front desk from 8:30 a.m. - 5:30 p.m. Monday through Friday. - Greet and direct persons visiting the organization. - Maintain tidiness of the reception area. - Phone backup for member services department. - Distribution of Faxes. - Order office and kitchen supplies. - Perform administrative tasks such as: distributing incoming/outgoing mail and deliveries, photocopying, updating various spreadsheets, compiling records, and distributing documents, internet research and information retrieval. - Uses advanced desktop application skills to develop correspondence, reports, and agendas. - Schedule and coordinate meetings, book conference rooms, events, and conference calls. - Prepare correspondence, documents, and presentations under the direction of responsible party. - Maintain confidential work relationships in order to provide high level administrative support required in the performance of assigned duties; handles confidential information with discretion. - Work with clinical operations to provide support for inpatient authorizations and Inpatient log upkeep, report reassessments and rating category monthly to primary care sites. Secondary Qualifications - Other functions may include data entry, administrative support to operational, clinical and other staff within the organization. - Administers programs, projects and/or processes. - May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations. - May screen and interview job applicants and orient new employees. - May backup to the Executive Assistant on varied tasks. - Perform other clerical receptionist duties such as filing, photocopying, and scanning - Other duties as assigned by manager
  • 3-5 years. - Solid word processing skills. - Strong oral and written communication skills. - Demonstrated ability, to draft, revise, and proofread correspondence. - Strong organizational skills and the ability to prioritize tasks. - Must be able to multi-task. - Demonstrated knowledge of office systems, technology and relevant software applications (MS Office Suite). - Outstanding customer service orientation in all interactions; understands the importance of teamwork and displays commitment to effective teamwork. - Demonstrated ability to communicate effectively, with discretion, at all levels within the organization and external clients, members and other guests. - Demonstrated professionalism and polish in work habits and interactions. - High School Diploma or GED or equivalent experience - Bachelor's degree preferred or equivalent professional experienceEqual Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Keywords: Commonwealth Care Alliance, Springfield , Administrative Specialist (Temporary), Administration, Clerical , Springfield, Massachusetts

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