Administrative Assistant

Company: Minerals Technologies
Location: Adams
Posted on: January 24, 2023

Job Description:

Overview:The Administrative Assistant will support the Team as, in daily administrative and operational functions, and make recommendations and decisions to promote the strategies and practices of the Company and industry on behalf of management.This is a temporary position with a possibility to become permanent.Responsibilities:FUNDAMENTAL JOB DUTIES:Perform administrative secretarial duties:Answer telephone, field calls, take detailed messages and make follow-up calls.Calendar and email management as appropriate.Schedule meeting/trips and conference calls.Provide general administrative support- file management, faxing, photocopying, printing, opening and sorting mail.Ensure that management is properly prepared for meetings - agenda, presentations, attendees.Point person for catering - planning of weekly lunch schedule, ordering and set up of lunches, snack and supply maintenanceOrder office suppliesStrategic planning of events and contentIndependent management and execution of projects as assignedWORKING CONDITIONS:Physical: Sitting for long periods of time, occasionally working long hours. Standing, reaching, bending and carrying up to 10 lbs.Environment: Open Office Environment supporting multiple functions.Psychological: Must be able to deal with pressures and deadlines in a fast paced work environment and able to interact with all levels of employees.OE/Lean:Actively participates in the implementation of sustainable improvement processes, such as 5S, Kaizen, Daily Management Control, Standard Work and Problem Solving.Note: Management reserves the right to assign or reassign duties and responsibilities to this job at any time.Qualifications:College Degree mandatory with experience and comfort supporting staff membersProficiency in Microsoft OfficeCareful attention to detailStrong organizational skills (ability to prioritize and manage time efficiently.)Able to work equally well as a team member and team leader in a self-directed work teamAbility to demonstrate Emotional Maturity, Integrity, Intellectual Curiosity and Customer-focus.Ability to Set High Expectations and handle multiple projects simultaneously.Travel: NoneWork Hours: Full time, Monday-Friday with normal scheduled hours of 8:00AM - 5:00PM. Occasional overtime may be required.Safety Training: A new employee hired to perform the duties of this position is required to be provided New Employee Training by a qualified individual or through the online training system. Additionally, an employee must be provided further training if a job duty/task has changes that will affect the health and safety aspects of that employee's position.Additional refresher safety training will be required as management deems appropriate or as dictated by government regulations.IND123

Keywords: Minerals Technologies, Springfield , Administrative Assistant, Administration, Clerical , Adams, Massachusetts