Office Support Specialist I - Springfield

Company: State of Massachusetts
Location: Springfield
Posted on: November 17, 2023

Job Description:

The Massachusetts Rehabilitation Commission is seeking a mission-driven, highly organized problem solver to fill the role of Office Support Specialist I. The selected candidate will support the consumer and staff related needs in the Area Office.The Office Support Specialist I is responsible for providing information to the consumer, case management related duties, and answering questions to support the Unit Supervisor and Qualified Vocational Rehabilitation Counselors (QVRCs). Responsible for managing consumer related information in MRCIS, data tracking and correspondence. Provide front reception coverage, screening phone calls, greeting customers, providing self-service support, and scheduling of office space or interview rooms. Provide administrative and fiscal support as delegated by the Office Support Specialist II.Duties and Responsibilities (these duties are a general summary and not all inclusive):* Supports Area Office staff with administrative and consumer related needs which includes variety of administrative support services for office personnel including scanning, faxing, mailing, etc.* Follows office procedures, fiscal operations, and internal controls. Enters data into MRCIS, Utilizes MMARS for fiscal tracking, or Commbuys to ensure policy compliance and efficient and timely delivery of services to consumers.* Monitor case service procedures relating to administrative functions in the area office, such as, statistical record keeping and reporting.* Provides exceptional customer service to those seeking or receiving services at the front receptionist area by providing information or timely access to other office staff. Provide customer service support to our self-service Kiosk and phone. Responsible for interview room scheduling, and documentation collection for the Area Office.* Participate in regular meetings (supervision, team meetings, etc.) with Office Support Specialist II (OSS II) to exchange information, discuss new policies and procedures, and recommend solutions to mutual problems and those presented by management.* Participate in area office staff meetings conducted by Area Director (Administrator VI) on a regular basis.* Support the Office Support Specialist II with any fiscal related duties as needed.* Supports the Area office with scheduling of activities, usage of zoom, Microsoft Teams, and outlook calendar management.* Perform other duties as required.Required Qualifications:* Excellent written, oral, and digital communication skills.* Ability to understand, explain and apply the laws, rules, policies, and procedures governing assigned unit activities.* Strong time management, planning, and organizational skills.* Knowledge and the ability to maintain standard electronic filing systems and records.* Ability to think creatively, analytically, and to work proficiently* Ability to deal tactfully, maintain harmonious working relationship with others and establish rapport with persons from different ethnic, cultural and/or economic backgrounds.* Proficient usage of Microsoft Office products including Excel and Outlook and other software programs.Preferred Qualifications:* Skilled in operating general office machines and equipment.* Knowledge of clerical office practices and procedures including office record keeping, office correspondence control, the types and uses of office equipment and supplies and business email/letter preparation.To Apply:Please upload both Resume and Cover Letter for this position when applying. First consideration will be given to those applicants that apply within the first 14 days.About the Massachusetts Rehabilitation CommissionThe Massachusetts Rehabilitation Commission (MRC) promotes equality, empowerment and independence of individuals with disabilities. These goals are achieved through enhancing and encouraging personal choice and the right to succeed or fail in the pursuit of independence and employment in the community. The MRC provides comprehensive services to people with disabilities that maximize their quality of life and economic self-sufficiency in the community.For more information about our agency and programs visit: www.mass.gov/mrcPre-Offer Process:A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/coriEducation, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the https://www.mass.gov/reasonable-accommodations-for-executive-department-employeesFor questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800-510-4122 and select option 2.Applicants should upload a cover letter and resume for the Office Support Specialist I - Springfield requisition.First consideration will be given to those applicants that apply within the first 14 days.Office Support Specialist I:Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:Substitutions:I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.Educational substitutions will only be permitted for a maximum of two years of the required experience.Comprehensive BenefitsWhen you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.Want the specifics? Explore our Employee Benefits and Rewards!An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Keywords: State of Massachusetts, Springfield , Office Support Specialist I - Springfield, Administration, Clerical , Springfield, Massachusetts