Company: University of Massachusetts
Posted on: June 10, 2021
About UMass Amherst
UMass Amherst, the Commonwealth's flagship campus, is a
nationally ranked public research university offering a full range
of undergraduate, graduate and professional degrees. The University
sits on nearly 1,450-acres in the scenic Pioneer Valley of Western
Massachusetts, and offers a rich cultural environment in a bucolic
setting close to major urban centers. In addition, the University
is part of the Five Colleges (including Amherst College, Hampshire
College, Mount Holyoke College, and Smith College), which adds to
the intellectual energy of the region.
Reporting to the Director of Residence Education, the Business
Coordinator independently initiates and coordinates the business
functions of Residence Education. This position leads the
management of a multi-million dollar Residence Education budget. In
addition, the Business Coordinator provides leadership for a range
of personnel matters including all aspects of graduate assistant
and graduate student staff hiring and related personnel
coordination. This Coordinator maintains exceptionally positive
working relationships with university offices and officials;
ensures that all work, including special projects, is accomplished
according to established standards and desired quality; and,
resolves problems and complaints received from academic
departments, faculty, staff and/or students. This position is
designated as a Title IX Responsible Employee and as a Clery Act
Campus Security Authority.
Supervision and Personnel Functions:
- Hires, supervises, trains and evaluates the job performance of
Residence Education clerical staff (2-3 Clerk IVs) and student
- Provides leadership for graduate assistant staff selection and
appointment, including processing assistantship paperwork for all
Residential Life graduate student employees and serving as a
liaison to the Graduate School, College of Education, and Human
- Coordinates functions that support Residence Education staff
including live-in staff apartment moves and parking; additional
compensation processes and paperwork; periods of non-responsibility
schedules; on-call calendars; visa process paperwork; technology;
and, card access.
- Directs payroll processes for over 400 Resident Assistants, 70
Peer Mentors and 40 student hourly staff. Serves as liaison with
Labor Relations, Financial Aid and Student Employment regarding
student employment and payroll issues; and, ensures compliance with
respective collective bargaining unit agreements.
- Supervises committees and summer staff in areas of
responsibility, as assigned. Attains expert knowledge of applicable
collective bargaining unit agreements (CBA) for applicable
collective bargaining units (CBU).
Finance and Purchasing:
- Develops and proposes $9.5 million annual budget for Residence
Education. Manages approved budget, with broad authority to approve
expenditures, and serves as primary source of budget and fiscal
information for Residence Education accounts.
- Manages all central Residence Education and House Council
funding including purchasing, budget transfers, and tracking. Works
directly with eight (8) Residence Education fund managers to ensure
financial transactions are processed correctly and per
- Serves as primary Residence Education liaison with Residential
Life and with Student Affairs and Campus Life finance units
regarding fiscal matters. Trains staff on university travel
policies and procedures.
Residence Education Processes and Communications:
- Manages the Director's calendar of appointments on a daily
basis. Receives requests for the Director's time from internal and
external constituents and exercises appropriate judgment in
determining meeting request priorities.
- Prepares materials for meetings. Coordinates printing and
distribution of a range of Residence Education publications and
materials. Oversees distribution of materials from student
organizations and campus departments as outlined in the Residential
Life Solicitation Policy.
- Updates websites and regular communications for Student Affairs
and Campus Life and for Residential Life.
- Coordinates processes for Animals in Residence and disability
- Manages a range of highly confidential processes. Possesses a
broad understanding of Residential Life and its units to be able to
effectively represent the department to faculty, staff, students,
parents and other constituents.
Residence Education Projects:
- Advises and assists the Director of Residence Education on the
full range of complex business matters related to programs and
activities; assists with unit assessment, planning, personnel,
annual and periodic reports. Completes related special projects as
- Serves as a member of the Residence Education Leadership team
to provide overall direction and support for programs, initiatives
- Represents Residence Education at Residential Life, Student
Affairs and Campus Life, Academic Affairs, and University meetings,
committees and programs. Participates in planning and implementing
- Participates in Residential Life processes including searches,
move-in, training, and large events. In areas of responsibility,
collaborates with campus partners and creates/contributes to
reports and presentations. Engages in professional development
activities related to Residence Education and position
- Participates in required training programs related to position.
Remains current in related best practices and relevant trends.
Position is identified as a Title IX Responsible Employee and a
Clery Campus Security Authority.
- Performs related duties as assigned or required to meet
Department, Executive Area/Division, and University goals and
- Understands responsibilities with respect to Title IX, Clery
and other compliance requirements.
- Demonstrates capacity, skill and willingness to engage students
and contribute to student success.
- Works collaboratively with other campus stakeholders to fulfill
the mission of Student Affairs and Campus Life.
- Understands responsibilities with respect to conflicts of
interest and behaves in ways consistent both with law and with
- Contributes toward creating a positive and respectful workplace
defined by personal and professional competence, integrity, and
- Understands and contributes to implementation of departmental
and institutional goals for achieving non-discrimination and
creating a respectful, inclusive environment that is supportive of
- Uses access to sensitive and/or not yet public university
related information only in the performance of the responsibilities
of position and exercises care to prevent unnecessary disclosure to
Minimum Qualifications (Knowledge, Skills, Abilities, Education,
Experience, Certifications, Licensure)
- Bachelor's degree in relevant field and three (3) years of
experience in general office, finance or administrative
- Strong interpersonal skills including ability to relate
effectively with highly diverse work force; ability to establish
and maintain positive, effective working relationships with
faculty, staff, students and other University administrators;
commitment to team success; and, excellent communication (oral and
- Demonstrated experience working with budgets/purchasing,
personnel/payroll, and/or business systems management in a
- Experience managing complex and detailed projects/ tasks
efficiently, effectively, and independently.
- Demonstrated competence with a range of computer applications
including typical office suite software.
Preferred Qualifications (Knowledge, Skills, Abilities,
Education, Experience, Certifications, Licensure)
- Master's degree in relevant field and one (1) year of
experience in general office, finance or administrative
- Class D Driver's License
Physical Demands/Working Conditions
Typical Office Environment.
M-F 8:30am-5:00pm. Required to work some nights and weekends
PSU Salary Chart
Special Instructions to Applicants
Please submit your cover letter, resume, and contact information
for three professional references.
Applicants should apply by the deadline of 04-26-2021 in order
to ensure consideration. However, review of applications may
continue beyond that date until a suitable candidate pool has been
UMass Amherst is committed to a policy of equal opportunity
without regard to race, color, religion, gender, gender identity or
expression, age, sexual orientation, national origin, ancestry,
disability, military status, or genetic information in employment,
admission to and participation in academic programs, activities,
and services, and the selection of vendors who provide services or
products to the University. To fulfill that policy, UMass Amherst
is further committed to a program of affirmative action to
eliminate or mitigate artificial barriers and to increase
opportunities for the recruitment and advancement of qualified
minorities, women, persons with disabilities, and covered veterans.
It is the policy of the UMass Amherst to comply with the applicable
federal and state statutes, rules, and regulations concerning equal
opportunity and affirmative action.
Advertised: Apr 12 2021 Eastern Daylight Time
Keywords: University of Massachusetts, Springfield , Business Coordinator, Other , Amherst, Massachusetts
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