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Business Coordinator

Company: University of Massachusetts
Location: Amherst
Posted on: June 10, 2021

Job Description:

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

Reporting to the Director of Residence Education, the Business Coordinator independently initiates and coordinates the business functions of Residence Education. This position leads the management of a multi-million dollar Residence Education budget. In addition, the Business Coordinator provides leadership for a range of personnel matters including all aspects of graduate assistant and graduate student staff hiring and related personnel coordination. This Coordinator maintains exceptionally positive working relationships with university offices and officials; ensures that all work, including special projects, is accomplished according to established standards and desired quality; and, resolves problems and complaints received from academic departments, faculty, staff and/or students. This position is designated as a Title IX Responsible Employee and as a Clery Act Campus Security Authority.

Essential Functions

Supervision and Personnel Functions:

  • Hires, supervises, trains and evaluates the job performance of Residence Education clerical staff (2-3 Clerk IVs) and student office staff.
  • Provides leadership for graduate assistant staff selection and appointment, including processing assistantship paperwork for all Residential Life graduate student employees and serving as a liaison to the Graduate School, College of Education, and Human Resources.
  • Coordinates functions that support Residence Education staff including live-in staff apartment moves and parking; additional compensation processes and paperwork; periods of non-responsibility schedules; on-call calendars; visa process paperwork; technology; and, card access.
  • Directs payroll processes for over 400 Resident Assistants, 70 Peer Mentors and 40 student hourly staff. Serves as liaison with Labor Relations, Financial Aid and Student Employment regarding student employment and payroll issues; and, ensures compliance with respective collective bargaining unit agreements.
  • Supervises committees and summer staff in areas of responsibility, as assigned. Attains expert knowledge of applicable collective bargaining unit agreements (CBA) for applicable collective bargaining units (CBU).

Finance and Purchasing:

  • Develops and proposes $9.5 million annual budget for Residence Education. Manages approved budget, with broad authority to approve expenditures, and serves as primary source of budget and fiscal information for Residence Education accounts.
  • Manages all central Residence Education and House Council funding including purchasing, budget transfers, and tracking. Works directly with eight (8) Residence Education fund managers to ensure financial transactions are processed correctly and per standards.
  • Serves as primary Residence Education liaison with Residential Life and with Student Affairs and Campus Life finance units regarding fiscal matters. Trains staff on university travel policies and procedures.

Residence Education Processes and Communications:

  • Manages the Director's calendar of appointments on a daily basis. Receives requests for the Director's time from internal and external constituents and exercises appropriate judgment in determining meeting request priorities.
  • Prepares materials for meetings. Coordinates printing and distribution of a range of Residence Education publications and materials. Oversees distribution of materials from student organizations and campus departments as outlined in the Residential Life Solicitation Policy.
  • Updates websites and regular communications for Student Affairs and Campus Life and for Residential Life.
  • Coordinates processes for Animals in Residence and disability accommodation tracking.
  • Manages a range of highly confidential processes. Possesses a broad understanding of Residential Life and its units to be able to effectively represent the department to faculty, staff, students, parents and other constituents.

Residence Education Projects:

  • Advises and assists the Director of Residence Education on the full range of complex business matters related to programs and activities; assists with unit assessment, planning, personnel, annual and periodic reports. Completes related special projects as assigned.
  • Serves as a member of the Residence Education Leadership team to provide overall direction and support for programs, initiatives and staff.
  • Represents Residence Education at Residential Life, Student Affairs and Campus Life, Academic Affairs, and University meetings, committees and programs. Participates in planning and implementing university initiatives.
  • Participates in Residential Life processes including searches, move-in, training, and large events. In areas of responsibility, collaborates with campus partners and creates/contributes to reports and presentations. Engages in professional development activities related to Residence Education and position responsibilities.
  • Participates in required training programs related to position. Remains current in related best practices and relevant trends. Position is identified as a Title IX Responsible Employee and a Clery Campus Security Authority.

Other Functions

  • Performs related duties as assigned or required to meet Department, Executive Area/Division, and University goals and objectives.
  • Understands responsibilities with respect to Title IX, Clery and other compliance requirements.
  • Demonstrates capacity, skill and willingness to engage students and contribute to student success.
  • Works collaboratively with other campus stakeholders to fulfill the mission of Student Affairs and Campus Life.
  • Understands responsibilities with respect to conflicts of interest and behaves in ways consistent both with law and with University policy.
  • Contributes toward creating a positive and respectful workplace defined by personal and professional competence, integrity, and collaboration.
  • Understands and contributes to implementation of departmental and institutional goals for achieving non-discrimination and creating a respectful, inclusive environment that is supportive of diversity.
  • Uses access to sensitive and/or not yet public university related information only in the performance of the responsibilities of position and exercises care to prevent unnecessary disclosure to others.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor's degree in relevant field and three (3) years of experience in general office, finance or administrative operations.
  • Strong interpersonal skills including ability to relate effectively with highly diverse work force; ability to establish and maintain positive, effective working relationships with faculty, staff, students and other University administrators; commitment to team success; and, excellent communication (oral and written) skills.
  • Demonstrated experience working with budgets/purchasing, personnel/payroll, and/or business systems management in a university setting.
  • Experience managing complex and detailed projects/ tasks efficiently, effectively, and independently.
  • Demonstrated competence with a range of computer applications including typical office suite software.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Master's degree in relevant field and one (1) year of experience in general office, finance or administrative operations.
  • Class D Driver's License

Physical Demands/Working Conditions

Typical Office Environment.

Work Schedule

M-F 8:30am-5:00pm. Required to work some nights and weekends

Salary Information

Level 26

PSU Salary Chart

Special Instructions to Applicants

Please submit your cover letter, resume, and contact information for three professional references.

Applicants should apply by the deadline of 04-26-2021 in order to ensure consideration. However, review of applications may continue beyond that date until a suitable candidate pool has been identified.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Apr 12 2021 Eastern Daylight Time

Applications close:

Keywords: University of Massachusetts, Springfield , Business Coordinator, Other , Amherst, Massachusetts

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