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Executive Assistant - NCE

Company: Polaris Consulting Group
Location: Springfield
Posted on: May 26, 2023

Job Description:

Executive/Administrative Assistant - TS/SCI
Location: Springfield, VA (Government Customer)
Active Top Secret / Sensitive Compartmented Information Clearance (TS/SCI) Required
Polaris is actively seeking Dynamic Executive and Administrative Assistant's with TS/SCI clearance for immediate openings supporting our DoD client:
The candidate will perform; but will not be limited to; the following responsibilities:

  • Excellent communication skills both verbally and written
  • Maintaining schedules, appointments, meetings, and calendars in Microsoft Outlook for assigned staff
  • Interacting with other support staff and departments to gather, supply, or coordinate information
  • Experience with the Defense Travel System (DTS), knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)
  • Managing front desk operations i.e., answering multiple phone lines; greeting visitors
    • Proofreading and editing internal and external communication and correspondence
    • Schedule conference rooms and notify required attendees of scheduled meetings
    • Independently anticipate and provide responsive administrative support to facilitate completion of all organizational mission requirements
    • Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures)
    • Strong teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements
      • Track incoming tasks actions and update element task action tracking systems.
      • Proficiency with MS Office products (Word, Excel, PowerPoint, Outlook) Desired Skills:
        • Prior DOD experience working in a related field
        • Prior experience working with the military and understanding of the services
          • Proficient working knowledge of the following applications:
            • PeopleSoft
            • PRISM
            • SharePoint
            • Management and Execution Tracker (MET)
              • Ability to schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment Required:
                • All positions require an Active TS/SCI clearance Executive Assistant:
                  • Minimum 4 years Administrative Experience with relevant Bachelor's Degree
                  • Minimum 6 years Administrative Experience with relevant Associate's Degree
                  • Minimum 8 years Administrative Experience with High School diploma Administrative Assistant:
                    • Minimum 2 years Administrative Experience with relevant Bachelor's Degree
                    • Minimum 4 years Administrative Experience with relevant Associate's Degree
                    • Minimum 6 years Administrative Experience with High School diploma Benefits:
                      • Medical, Dental, Vision
                      • 401(k) company match
                      • Paid Time Off
                      • Paid Holidays
                        • Company Provided Life Insurance
                        • Employee Assistance Program
                        • AD&D Insurance
                        • Disability insurance
                          Work Environment: This position will be co-located with the customer and other contractors in Government office space.
                          Travel: No travel is required for this position, other than daily commute.
                          COVID-19 Vaccination: Vaccination requirements will depend on the status of the federal contractor mandate and customer site requirements.
                          Polaris Consulting Group, Inc., is an 8(a) certified, Service-Disabled Veteran Owned Small Business based in Alexandria, VA. Our cleared business professionals are experienced, knowledgeable, subject matter experts who make our clients mission their own. We combine innovation with expertise and industry-standard techniques to deliver people, processes, technology, and information solutions critical to mission success. www.polarisgov.com
                          Polaris is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

Keywords: Polaris Consulting Group, Springfield , Executive Assistant - NCE, Other , Springfield, Massachusetts

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