Benefits Coordinator

Company: Guidewire Inc
Location: Springfield
Posted on: November 17, 2023

Job Description:

Guidewire, Inc. is seeking a Benefits Coordinator who is responsible for helping employees enroll in company benefit programs. This position will work with both the Human Resources and Payroll Departments of the agency to ensure consistency in the provision of benefits and needed payments. Duties include meeting with employees to discuss their benefit options, keeping detailed records of employee insurance information and overseeing the enrollment and record keeping process and monitoring deductions.The work of the Benefits Coordinator will be of utmost importance as the correct processing and distribution of pay and benefits is vital for employee retention and satisfaction. This individual must have the ability to multitask, maintain confidentiality and work efficiently. The ideal candidate possesses communication skills and prior knowledge of the pay structures and benefit options offered to ensure they are managed properly and maintained to enhance employee satisfaction.The Benefits Coordinator will be primarily responsible for informing employees about the nature of benefits plans and any changes that happen to the structure of those benefits. They should be able to answer questions and concerns that employees have about their benefits. In addition to that, here are some of the general duties and responsibilities of the Benefits Coordinator:

• Consulting with employees about eligibility and other benefit related issues.
• Assisting employees with timely enrollment in dental, vision, disability, and medical insurance plans as well as encouraging enrollment into the 401k.
• Resolving any employee issues with benefits administrators and insurance providers.
• Providing new hires with explanations of benefits and instructing them on enrollment and fulfillment procedures.
• Reviewing monthly benefit related premiums and payroll deductions.
• Reviewing/reconciling benefit vendor invoices to ensure timely vendor payments.
• Providing ongoing support for the Human Resources and Payroll teams.
• Ensuring that the agency's benefits policy is compliant with the set laws and regulations including ACA requirements.
• Generating reports and updating of benefits related records.
• Assisting in annual benefit plan audits and reviews, including 1094 and 1095-C reporting.
• Assisting in review of weekly timecards in Guidewire's Time and Attendance system to assure that hours match schedules, paid time off is used as allowed per SEIU labor contract.
• Review system generated employee benefit accruals for accuracy.
• Work with Payroll Coordinator to create and build efficiencies within our payroll processing system.
• Other projects as assigned. Skills & Abilities:
  • Ability to complete multiple concurrent projects with time-urgency, meeting schedules and timelines.
  • Attention to details.
  • Strong analytical, research and problem solving skills.
  • Strong communication skills both verbal and written.
  • Good interpersonal skills with the ability to influence and negotiate.
  • Ability to work with all levels of employees and participants in a sensitive and confidential manner.
  • Maintain awareness and understanding of benefit law at federal, state and local levels and regulatory record keeping requirements.
  • Advanced MS office Suite skills (Excel, Word, PowerPoint).
  • Experience with payroll processing systems such as ADP.
  • Experience with benefit enrollment software such as Navigator.
  • Ability to exercise good judgment in recognizing scope of authority and taking responsibility for performance of duties and gaining appropriate approvals.
  • Has the ability to work independently as well as a cooperative team member within both Human Resources and Payroll departments. Minimum Qualifications:
    • Bachelors degree in Humans Resources, Accounting or related field and/or equivalent experience a plus but not required.
    • Minimum two (2) administrative experience in benefits. Working Conditions:This position operates in a professional office environment at our East Columbus Ave, Springfield, MA location. This is a full-time position, Monday-Friday 8:30am - 4:30pm. Full time benefits include health, vision, dental & life insurance, short-term and long-term disability insurance, 401K retirement plan, sick, personal, vacation time and 10 paid holidays.Guidewire, Inc. is an equal opportunity employer. PI3bafd8b3f281-31181-32171700

Keywords: Guidewire Inc, Springfield , Benefits Coordinator, Other , Springfield, Massachusetts