Student Life and Transportation Coordinator - Bay Path University

Company: Bay Path University
Location: Longmeadow
Posted on: August 4, 2022

Job Description:

Location: Longmeadow, MA Category: Administrative / Staff Posted On: Wed Mar 30 2022 Job Description: The Student Life and Transportation Coordinator will provide support for the Student Life department and is responsible for logistics related to transportation services. The Coordinator will serve as a primary point of contact for Student Life. Under the supervision of the Dean of Students, the Student Life Coordinator's primary responsibilities include providing high level administrative support to the Dean of Students; compiling and sending communications related to the department including website, student portal and official publications updates; managing resources and expenses; performing data entry; and overseeing student/community transportation, including hiring and oversight of shuttle drivers and vans, requests for and scheduling

ESSENTIAL JOB FUNCTIONS:

• Answer incoming telephone calls to Student Life, screen calls, and refer to appropriate department or person.
• Greet all visitors and direct them to the appropriate department or personnel to best assist them.
• Maintain the Dean of Student's daily calendar of appointments.
• Input and maintain both residential life and student activities data in Jenzabar.
• Maintain accurate and confidential student records.
• Maintain the division's calendars for planning.
• Communicate regularly with Student Life staff to ensure they can be reached when necessary.
• Process forms and other paperwork for the Dean.
• Compile, manage, and distribute meeting minutes and other communications as necessary. Support management of the Student Information Desk as necessary, specifically the distribution of student pay checks and student mail.
• Responsible for maintenance and/or completion of departmental request forms; purchase orders food service,
• Hire, contribute to training, oversee and evaluate van shuttle drivers
• Maintain policies and processes for coordination of University van shuttles, including a schedule that responds to student needs for athletics, cross-campus transportation, co-curricular experiences, and social activities.
• Coordinate with HR, facilities and other applicable areas for upkeep of van related to University insurance coverage
• Coordinate and serve as a resource for Community Service events and Volunteer Opportunities
• Coordinate the travel arrangements and itinerary for the One America Trip for the Marcia Conrad Award ceremony, and other events.
• Maintain the calendar for the Dance Studio.
• Order office supplies for the division.
• May require attendance/assistance at campus events at non-traditional hours.
• Assist with departmental budgets, process accounts payable and reconcile monthly divisional credit card statement.
• Assist with miscellaneous administrative tasks for student life staff as time allows.
• Attend trainings as required.
• Perform any other duties or tasks as assigned by the University.
  
  OTHER RESPONSIBILITIES:
  
  Work closely with all areas in the Division, including Residence Life, Athletics, Student Activities, the WELL program, Career Services, Health and Wellness.
  
  If you operate a University owned, leased or personal vehicle at any time while performing your duties you must follow all policies and procedures outlined in the Operations Manual. You must have a valid driver's license and must successfully pass the online safe Driving Course and driving record check at time of hire and annually thereafter. Additionally, you must report any driving offense, on or off company time, which causes a loss, suspension, or any other change in your license status. You must report this change within one business day of the offense. You can report this change to the Human Resource Department or your direct supervisor. Failure to do so can lead to disciplinary action, up to and including terminations.
  
  This list of essential job functions and other responsibilities is representative of those duties and responsibilities that are required of this position. However, the list is not to be considered as all-inclusive. A supervisor or director may assign other duties and/or other duties at alternate locations to meet mission requirements of the University and cooperation of all personnel is expected to carry out the mission.
  
  SUPERVISORY RESPONSIBILITIES:
  
  Recruit, train, and supervise shuttle drivers and student workers as necessary.
  
  Others as assigned. Job Requirements:QUALIFICATIONS:
  
  
  • Bachelor's degree.
  • Five or more years of experience as an administrative assistant. Experience working in higher education in the student life area helpful.
  • Ability to work with confidential material/information with integrity and discretion and within HIPPA and FERPA regulations.
  • Excellent organizational skills, detail oriented.
  • Excellent communication skills, including word processing, spreadsheet software, and database maintenance using Microsoft Word, Excel, PowerPoint, and other software.
  • Experience in an educational setting is preferred.
  • Excellent customer service skills.
  • Ability to field phone calls, receive and direct visitors appropriately.
  • Experience managing work study students helpful.
  • Ability to work professionally, cooperatively and effectively across campus departments.
  • Ability to adhere to University policies and procedures.
  • Ability to effectively prioritize multiple responsibilities and projects and adhere to deadlines.
  • Should be committed to a culture of diversity, respect and inclusion; demonstrated ability to build working relationships with people having a wide variety of backgrounds, perspectives, and experiences different from ones' own.
  • General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals.
  • Ability to adhere to University policies and procedures.
  • Ability to handle confidential information with discretion.
  • Should be committed to a culture of diversity, equity, respect and inclusion.
  • General knowledge of the University's mission, purpose, and goals and the role this position plays in achieving those goals. Additional Information:Commitment to Diversity, Equity, and Inclusion
    Bay Path University is a diverse community devoted to proactively nurturing a campus-wide culture that promotes and ensures equity, respect, inclusion and safety for all members regardless of race, color, national origin, age, gender, religion, sexual orientation and gender identity, socio-economic background, or physical ability. We are one University that opens our hearts and minds to conversations, to learning and to creating a community that is welcoming of all. Regardless of position, it is expected that each employee will embrace this commitment and demonstrate an attitude of respect toward and acceptance of all members of our community.Please see job descriptionPI185391937

Keywords: Bay Path University, Springfield , Student Life and Transportation Coordinator - Bay Path University, Professions , Longmeadow, Massachusetts